POSitive source privacy policy

PRIVACY POLICY – DATA PROTECTION STATEMENT

POSitive Source is committed to protecting data (information) and by providing such data via this website you consent to us storing it when it is our legitimate interest to do so.

POSitive source will retain personal information about you to help in a current or future recruitment process. Such information will include your name, contact phone numbers, email and homes addresses, plus your career history (CV) and any renumeration details that you have provided. This information is stored on our secure database.

Information given freely by yourself when applying for a vacancy or registering with POSitive source is only used for recruitment purposes. We will not divulge any personal information to a prospective employer without first obtaining your verbal or written consent.

You may contact us at anytime to remove personal data about you.

PLEASE FIND OUR COMPLETE DATA PROTECTION NOTICE

This privacy notice outlines what you can expect in relation to any personal information which is collected, handled and processed by POSitive source Ltd, for recruitment purposes. POSitive source Ltd acknowledge and agree that your personal data will be processed in accordance with all applicable data protection laws. From 25th May 2018, the General Data Protection Regulation (GDPR) applies.

INFORMATION COLLECTED

The personal information that POSitive source Ltd may collect, hold and process is set out below:

1.Information collected and processed for finding you a suitable role is as follows:

· Your name

· Contact details including your address, email address and telephone number

· Your CV / work experience / career history

· Your preferences including job title / role, location and salary

· Other relevant information provided by you (e.g. education, training and certificates)

2. Information collected and processed for individuals that are currently employed, are due to become employed or have been previously employed in a role through POSitive Source:

· Identification such as a passport and / or driving license

· If required, permits and visas

· Date of birth

· National insurance number

· If required, outcome of criminal record checks and security clearance

· In certain cases, medical information

· References from previous employers

· Financial information (HMRC data, pension scheme details, court orders and statutory payments)

· A log of communications

This information will have been provided, or will be provided, by you or a public domain that we work with, such as a job board. In the case of references, these will be from your previous employer. Medical information may be supplied by a third party such as your GP or health consultant. The outcome of criminal record checks and security clearance checks (where relevant), will be supplied by the Disclosure and Barring Service or other external company applicable.

USE OF INFORMATION

The information under section 1 above may be used as follows:

· To match your skill sets with job vacancies, finding suitable positions

· In order to be considered for job vacancies

· To place you in employment

· To keep you informed of available opportunities, as they arise

The information under section 2 above may be used as follows:

· To establish that you have the right to work in the UK.

· To undertake relevant checks as required and as permitted by law.

· To deal with any medical issues relating to certain positions.

· To implement contractual arrangements and documentation once a role has been secured.

· To pay you once employed.

HOLDING OF THIS INFORMATION

All of the personal information POSitive source Ltd hold is stored on a secure database in the UK. POSitive Source Ltd have procedures in place to protect this data.

DISCLOSURE OF THIS INFORMATION

POSitive Source Ltd will always ask for your consent before sharing any of your personal information with potential employers.

Once you have secured a position, additional information (as outlined in section 2 above) may be required to enable the placement to proceed. All potential employers sign an agreement as laid out by POSitive Source to acknowledge and agree that they will not misuse any personal information provided.

Potential employers will usually be located inside the European Economic Area (EEA), but on occasion may be outside of the EEA. Personal information shall not be transferred to a country or territory outside the EEA unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms. Before such a transfer takes place outside of the EEA, POSitive Source Ltd will provide you with further information.

Other trusted third parties that POSitive Source Ltd may share your data with include: HM Revenue and Customs, Pension Scheme Providers, Legal Advisors and other companies for the purpose of undertaking pre-engagement checks for a role or for paying wages.

WHAT IS THE LAWFUL BASIS FOR PROCESSING THIS INFORMATION?

· CV’s for job applicants: Job applications will be processed upon on the basis of consent.

· CV’s held on a public domain: All data we receive from a public domain such as a job board, will be processed upon the basis of legitimate interest – by uploading this information you have declared that you are open to new opportunities.

· Information and documentation to establish your right to work, as required, is processed by us as we are legally obliged to do so.

· The processing of medical information will depend on the circumstances, but will usually be for one of the following reasons: it is necessary to protect health and safety or to prevent discrimination on the grounds of disability or where consent has been obtained, if required.

· Should information in relation to criminal record checks be required, this will be processed on a legal basis and consent will be obtained.

· Once a placement has been secured, POSitive Source Ltd may process your personal data, including financial information, for the purpose of you entering into a contract to fulfil your role and to enable us to pay you, depending on the specific contractual arrangements and circumstances.

· For the purpose of payment, where relevant, POSitive Source Ltd are legally obliged to provide information to HMRC.

YOUR RIGHTS

You have the right to ask for a copy of the personal information that we hold about you at any time. In addition to this right of access, you also have the right to erasure, restriction of processing, objection and data portability.

You have the right to request from us access to your own personal information. This is sometimes known as a ‘subject access request’.

Additionally, you have the right to request from us:

that any inaccurate information we hold about you is corrected
that information about you is deleted in certain situations
that we stop using your personal information for certain purposes
that your member profile is provided to you in a portable format
that decisions about you are not made by wholly automated means

Many of the rights listed above are limited to certain defined circumstances and we may not always be able to comply with your request. We will tell you if this is the case.

If you choose to make a request to us to exercise any of these rights, we will aim to respond to you as soon as we reasonably can but no later than one month. We will not charge a fee for dealing with any reasonable request.

RETENTION OF YOUR DATA

Your data will be retained in accordance with the Data Retention Policy.

POSitive Source Ltd will hold your CV and contact details on a secure database for up to five years. This data is held to make you aware of future job opportunities that may be of legitimate interest. Your details will never be shared with a potential employer without your consent. Please be aware that the rights mentioned above apply at all times.

If you have been submitted to a vacancy for consideration, been placed in employment, or are due to be placed in employment by POSitive Source, certain data may be retained for over five years for legal purposes. If you want to find out more please email us at Enquiries@positivesource.co.uk

CONCERNS

If you have a concern about the way POSitive Source Ltd are collecting or using your personal data, you should raise your concern directly in the first instance.

Alternatively, you can raise this with the Information Commissioners Office at https://ico.org.uk/concerns.

CONTACT

Should you need to address any questions, comments and requests regarding our data processing practices, please email enquiries@positivesource.co.uk

Changes to this privacy notice

Any changes we may make to our privacy notice in the future will be posted on this page.

Please check back frequently to see any updates or changes to our Privacy notice.

Law and Jurisdiction